How we use children's information

What we keep about each child

• A display name typed by the teacher. We suggest a first name and an initial, not a full name.
• An avatar: one of nine animal pictures.
• Their class and the class level.
• A picture password, kept in a scrambled form rather than as the pictures themselves. It keeps children's places separate in class; it is not strong security.
• Points and progress: which game or activity was played and when, points, number of questions, correct and first-try answers, time taken, and stars for words practised.
• Wrong picture-password tries, so that after five wrong tries the name is paused for 10 minutes.
• Photos of class work that a teacher takes, such as a finished worksheet, with the date and an optional short caption. Teachers photograph the work, not the child. The photo is made smaller before it is saved, and details the camera adds, such as location, are removed.

We do not ask for or keep a child's email address, date of birth, home address, photos of the child or voice on this site.

Parents who use family sign-in

• When you sign in with Google, Google gives us a reference number for your Google account. We keep that number and which of your children it is linked to.
• We do not keep your email address, name or photo.
• Google knows that you signed in to this site. Google's own privacy policy covers that part.

Other things to know

• Teachers: we keep each teacher's email address, name and role so they can sign in.
• Names typed on a game's name screen without signing in stay in that browser on that device. They are not sent to us.
• Some games offer "save points on every device" with Google. This keeps the Google reference number, the name typed, the avatar, and points and game totals (not an email address). Those names and points appear on an online board that anyone signed in with Google on these games can see. Children signed in with their class code do not need this.
• The singing booth, used by teachers in class, can record on the classroom device. Recordings stay on that device and are not uploaded.

Who can see a child's information

• Classmates, and a parent signed in as their child, see names, avatars, points and game totals (such as rounds played and correct answers) on the class leaderboard, if the teacher has it switched on. Teachers can switch it off for a class.
• Teachers see the progress of children in their own classes. School admins can see every class.
• Photos of class work are seen only by the child, a parent linked to them, their class teachers and school admins. Classmates do not see them. A teacher can delete a photo at any time.
• Parents see only the children linked to their own Google account.
• We do not show children's information to anyone else, and there are no adverts.

Signing in and how long it lasts

• Signing in sets one cookie from this site in the browser. It is needed for sign-in. We do not use advertising or tracking cookies.
• A sign-in lasts up to 30 days on that device, unless someone signs out sooner. On shared or school devices, please tap Sign out on the games page at the end of the session.
• When a parent chooses a child, that device stays signed in as the child. To switch to a brother or sister, sign out and use family sign-in again.
• After a child signs in, the browser remembers the class code on that device, even after signing out, so next time they can tap their name straight away. Tapping "Different class code" on the sign-in page forgets it.
• Games also keep scores in the browser on that device, so a child can carry on where they left off.

When a child leaves, or a teacher leaves

• Archiving a child signs them out on every device straight away. They cannot sign in again, and parents can no longer choose them. They no longer appear on the class leaderboard. Their past progress and photos of their work are kept, not deleted.
• Archiving a class does the same for every child in the class.
• Deactivating a teacher signs them out straight away. They cannot sign in or see children's information until an admin activates them again.

Questions, corrections and deletion

To ask what we keep about your child, or to ask us to correct or delete it, email info@finchleytamilkoodam.co.uk.

Who runs the site

The site is run by Finchley Tamil Koodam and hosted on Cloudflare, which stores the information for us and, like any web host, handles technical details such as IP addresses to deliver the pages. Google provides the "Continue with Google" button and the fonts on most pages, so Google also receives those page requests.